This screen displays the provider schedule for a complete week.
Along the top, the current day/date as well as the selected week/date are listed. Buttons are included in this section to view the next week, the previous week, and close the screen.
A date selector for the current day is available (which defines the current week automatically). When this field is modified, the week schedule that is displayed in the table is updated to the office hours, appointments, and reserved times for the new date for the selected provider. A 1 second delay is built in so that the user can scroll through days (by hitting the UP and DOWN arrows) without the overhead of updating the table on each week that the user may wish to skip. Changing the date will have no effect unless the new date is in a different week.
A color chart is displayed indicating the colors that have been set in Scheduler Preferences for single, double, double+ bookings and blocks of time.
A provider selector is displayed. This popup list contains all providers defined in TreFre Medical. When a provider is selected, the week schedule that is displayed in the table is updated to the office hours, appointments, blocks of time, and reserved times for the SELECTED provider on the SELECTED day.
Similar to the Edit Appointment screen and Day Schedule screens, the beginning and ending hours for each day in the table are defined in the Office Hours screen. The time increment used to create all the different time cells is defined by the Provider Increment that has been saved in the Edit Provider Section 2 screen.
Based on scheduled appointments, the single, double, and double+ appointment colors are displayed in the different squares of the table. Likewise colors for blocks of time, schedule reserved times and non-office hours (always gray color) are drawn.
On the left side of the table is a column of 7 buttons. Selecting one of these buttons will open the Day Schedule screen for the current day depicted in the table row. From there selections can be made to open the Edit Appointment screen to create, modify, or delete appointments. As appointments are saved, the week table is updated accordingly.
Double-clicking a square in the table that is white will open the Edit Appointments screen to edit a new appointment on the selected day and time. You will need to select a patient or create a new one when the Appointment screen opens. When the new appointment is saved, this Week Schedule screen will automatically be updated with the new appointment.
Double-clicking a square in the table that is colored with the single-booking appointment or block of time color will open the Appointments screen to edit the selected appointment or block of time at that day and time. Again, when the appointment is saved, this screen will be updated. Squares in the table that are double-booked, more than double-booked, or are reserved times are not selectable.
When the mouse is placed over any colored time square, some popup text is displayed that indicates either the patient last name and duration minutes for their appointment , the duration and name of the block of time, or the name of the reserved hours at that day and time. If multiple appointments are scheduled at a particular square, all are displayed in the popup text.